The month-end close without a side spreadsheet.

A close built from the work orders

A close report gathers the work orders of a period — completed ones by default — and can be sliced the way your company bills.

• Customers — one customer, several or all.
• Contracts — work under specific contracts, ad-hoc jobs with no contract, or both — and by contract status too.
• Work order status — completed, billed or any combination.
• Tags — your company's own vocabulary — area, cost center, billing type.
• Billing status — for example only what has not been billed yet, or what has no status at all.

You choose what goes into the report

Every close is made of three groups of amounts — services, fees and parts — and each can be included or left out. A customer who pays labour under a contract and parts separately gets exactly the report that matches.

Amounts come from the work orders themselves, stored as whole cents, so the close total matches the sum of its work orders.

Billing statuses shaped like your company

Every account starts with two statuses — “Not billed” and “Billed” — which can be renamed and recoloured. From there you create your own: sent to customer, awaiting invoice, paid, disputed.

The status belongs to the report and to the work orders it covers at the same time: move the close to billed and its items move with it. And the filters let you build the next close from only what has not been in any previous one.

Quotes have their own close

Besides work orders, accounting generates quote closes by period, customer and quote status, under the same billing-status control.

PDF for the customer, Excel for finance

A role for finance

Atus has a dedicated access role for whoever runs accounting, separate from technicians and managers. And a work order in “billed” status cannot be reopened by operations: undoing a charge is an accounting decision, not a scheduling one.

A monthly close, step by step

At the start of the month, finance generates a customer's close for the previous month, with completed work orders only and only those that have no billing status yet. For per-work-order contract jobs, services, fees and parts go in; for a customer who pays for parts separately, the report comes out with parts only.

The PDF goes to the customer with the invoice, the Excel goes to internal review, and the issued invoice is attached to the close itself. When billing is done, the status moves to “Billed” — or to a status your company created — and the covered work orders move with it. Next month, the filter already leaves those jobs out.